{"id":2528,"date":"2025-07-02T13:12:53","date_gmt":"2025-07-02T13:12:53","guid":{"rendered":"https:\/\/zecurit.com\/help\/?post_type=docs&#038;p=2528"},"modified":"2025-07-28T05:22:33","modified_gmt":"2025-07-28T05:22:33","slug":"license-reports","status":"publish","type":"docs","link":"https:\/\/zecurit.com\/help\/asset-management\/reports-analytics\/pre-built-reports\/license-reports\/","title":{"rendered":"License Reports"},"content":{"rendered":"\n<p>License Reports offer IT administrators, procurement teams and compliance officers a comprehensive view of software licensing across the organization. These reports ensure optimized spending, timely renewals and complete license compliance.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. <strong>Expired Licenses Impact Report<\/strong><\/h3>\n\n\n\n<p>This report provides visibility into licenses that have expired, highlighting associated risks and compliance gaps across managed devices or departments.<\/p>\n\n\n\n<p><strong>Use Cases:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Identify critical systems using expired software licenses<\/li>\n\n\n\n<li>Plan renewals or replacements before grace periods end<\/li>\n\n\n\n<li>Ensure compliance with software vendors&#8217; audit requirements<\/li>\n<\/ul>\n\n\n\n<p><strong>Key Fields:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>License Software Name<\/li>\n\n\n\n<li>License Type<\/li>\n\n\n\n<li>Expiry Date<\/li>\n\n\n\n<li>License Status (Expired\/Valid)<\/li>\n\n\n\n<li>Compliance Status<\/li>\n\n\n\n<li>Associated (Used Licenses)<\/li>\n\n\n\n<li>License Edition<\/li>\n\n\n\n<li>Purchase Order Number<\/li>\n\n\n\n<li>Grace Period<\/li>\n\n\n\n<li>Purchase Cost<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">2. <strong>Financial Analysis Report<\/strong><\/h3>\n\n\n\n<p>This report gives a cost-based breakdown of license purchases, helping stakeholders assess licensing investments and vendor expenses.<\/p>\n\n\n\n<p><strong>Use Cases:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Analyze annual or quarterly license procurement budgets<\/li>\n\n\n\n<li>Track cost trends by software or reseller<\/li>\n\n\n\n<li>Audit financial documentation (POs, invoices)<\/li>\n<\/ul>\n\n\n\n<p><strong>Key Fields:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>License Software Name<\/li>\n\n\n\n<li>Purchase Cost<\/li>\n\n\n\n<li>No. of Licenses Purchased<\/li>\n\n\n\n<li>Reseller Name<\/li>\n\n\n\n<li>Purchase Order Number<\/li>\n\n\n\n<li>Invoice File (attachment)<\/li>\n\n\n\n<li>License Type<\/li>\n\n\n\n<li>License Edition<\/li>\n\n\n\n<li>Activation Date<\/li>\n\n\n\n<li>Expiry Date<\/li>\n\n\n\n<li>Renewal Date<\/li>\n\n\n\n<li>License Key<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">3. <strong>License Compliance Report<\/strong><\/h3>\n\n\n\n<p>This report tracks whether the number of licenses in use aligns with the number of licenses purchased, ensuring audit readiness.<\/p>\n\n\n\n<p><strong>Use Cases:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Prevent software overuse penalties<\/li>\n\n\n\n<li>Ensure proper license distribution<\/li>\n\n\n\n<li>Detect underutilized software investments<\/li>\n<\/ul>\n\n\n\n<p><strong>Key Fields:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>License Software Name<\/li>\n\n\n\n<li>License Type<\/li>\n\n\n\n<li>Compliance Status (Compliant\/Non-Compliant)<\/li>\n\n\n\n<li>No. of Licenses Purchased<\/li>\n\n\n\n<li>Associated Licenses (in use)<\/li>\n\n\n\n<li>Remaining Licenses<\/li>\n\n\n\n<li>Manufacturer<\/li>\n\n\n\n<li>License Edition<\/li>\n\n\n\n<li>Purchase Order Number<\/li>\n\n\n\n<li>License Source (OEM, Retail, Volume Licensing)<\/li>\n\n\n\n<li>Usage Environment (Production\/Test)<\/li>\n\n\n\n<li>License Key<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">4. <strong>License Renewal and Expiry Report<\/strong><\/h3>\n\n\n\n<p>This report focuses on licenses approaching their renewal or expiry dates, helping you act proactively to avoid service disruptions.<\/p>\n\n\n\n<p><strong>Use Cases:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create renewal schedules and reminders<\/li>\n\n\n\n<li>Avoid expiration-related software downtimes<\/li>\n\n\n\n<li>Align renewals with budget planning<\/li>\n<\/ul>\n\n\n\n<p><strong>Key Fields:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>License Software Name<\/li>\n\n\n\n<li>License Type<\/li>\n\n\n\n<li>Expiry Date<\/li>\n\n\n\n<li>Renewal Date<\/li>\n\n\n\n<li>License Status<\/li>\n\n\n\n<li>Grace Period<\/li>\n\n\n\n<li>License Edition<\/li>\n\n\n\n<li>No. of Licenses Purchased<\/li>\n\n\n\n<li>Reseller Name<\/li>\n\n\n\n<li>Activation Date<\/li>\n\n\n\n<li>Purchase Cost<\/li>\n\n\n\n<li>License Key<\/li>\n\n\n\n<li>Invoice File<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">5. <strong>License Utilization Report<\/strong><\/h3>\n\n\n\n<p>This report shows how well each license is utilized across the environment by comparing purchased vs. used licenses.<\/p>\n\n\n\n<p><strong>Use Cases:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Maximize return on license investments<\/li>\n\n\n\n<li>Identify unused or underutilized licenses for reallocation<\/li>\n\n\n\n<li>Support future purchase planning<\/li>\n<\/ul>\n\n\n\n<p><strong>Key Fields:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>License Software Name<\/li>\n\n\n\n<li>License Type<\/li>\n\n\n\n<li>No. of Licenses Purchased<\/li>\n\n\n\n<li>Associated Licenses<\/li>\n\n\n\n<li>Remaining Licenses<\/li>\n\n\n\n<li>License Status<\/li>\n\n\n\n<li>Compliance Status<\/li>\n\n\n\n<li>Manufacturer<\/li>\n\n\n\n<li>License Edition<\/li>\n\n\n\n<li>Software Version<\/li>\n\n\n\n<li>License Key<\/li>\n\n\n\n<li>License Source<\/li>\n\n\n\n<li>Usage Environment<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">6. <strong>Vendor Performance Report<\/strong><\/h3>\n\n\n\n<p>This report evaluates vendors (software manufacturers and resellers) based on license delivery, cost, renewal performance, and compliance status.<\/p>\n\n\n\n<p><strong>Use Cases:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Track reseller reliability for procurement decisions<\/li>\n\n\n\n<li>Compare vendor pricing and renewal patterns<\/li>\n\n\n\n<li>Ensure vendors meet licensing expectations<\/li>\n<\/ul>\n\n\n\n<p><strong>Key Fields:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Manufacturer<\/li>\n\n\n\n<li>Reseller Name<\/li>\n\n\n\n<li>No. of Licenses Purchased<\/li>\n\n\n\n<li>Purchase Cost<\/li>\n\n\n\n<li>Renewal Date<\/li>\n\n\n\n<li>License Status<\/li>\n\n\n\n<li>License Software Name<\/li>\n\n\n\n<li>Compliance Status<\/li>\n\n\n\n<li>Purchase Order Number<\/li>\n\n\n\n<li>Expiry Date<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n","protected":false},"featured_media":0,"parent":2466,"menu_order":0,"comment_status":"open","ping_status":"closed","template":"","doc_tag":[],"class_list":["post-2528","docs","type-docs","status-publish","hentry"],"comment_count":0,"_links":{"self":[{"href":"https:\/\/zecurit.com\/help\/wp-json\/wp\/v2\/docs\/2528","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/zecurit.com\/help\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/zecurit.com\/help\/wp-json\/wp\/v2\/types\/docs"}],"replies":[{"embeddable":true,"href":"https:\/\/zecurit.com\/help\/wp-json\/wp\/v2\/comments?post=2528"}],"version-history":[{"count":2,"href":"https:\/\/zecurit.com\/help\/wp-json\/wp\/v2\/docs\/2528\/revisions"}],"predecessor-version":[{"id":2943,"href":"https:\/\/zecurit.com\/help\/wp-json\/wp\/v2\/docs\/2528\/revisions\/2943"}],"up":[{"embeddable":true,"href":"https:\/\/zecurit.com\/help\/wp-json\/wp\/v2\/docs\/2466"}],"wp:attachment":[{"href":"https:\/\/zecurit.com\/help\/wp-json\/wp\/v2\/media?parent=2528"}],"wp:term":[{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/zecurit.com\/help\/wp-json\/wp\/v2\/doc_tag?post=2528"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}